Procurement Clerks

Code: 43-3061.00

Description : Compile information and records to draw up purchase orders for procurement of materials and services.

JobTitles : Procurement Specialist, Buyer, Purchasing Assistant, Purchasing Clerk, Procurement Assistant, Purchasing Specialist, Departmental Buyer, Procurement Officer, Purchasing Associate, Warehouse Clerk

  • Prepare purchase orders and send copies to suppliers and to departments originating requests.
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Perform buying duties when necessary.
  • Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Review requisition orders to verify accuracy, terminology, and specifications.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
  • Track the status of requisitions, contracts, and orders.
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts.