Municipal Clerks

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Code: 43-4031.02

Description : Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

JobTitles : City Clerk, Town Clerk, Clerk, Municipal Clerk, City Secretary, Deputy City Clerk, Township Clerk, City Clerk Treasurer, Clerk of Council, Deputy Clerk

Tasks:
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Issue public notification of all official activities or meetings.
  • Maintain and update documents, such as municipal codes or city charters.
  • Prepare meeting agendas or packets of related information.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Maintain fiscal records and accounts.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.